Posted 2 weeks ago

Position Structure and Level
Position: Part Time, Staff Support
Classification: Support Staff, non-exempt
Work Week: Monday through Thursday, 9:00–3:00pm, 24 hours per week

General Description
The primary responsibility of this role is to serve as the office assistant and being the receptionist for the Church and other administrative duties as assigned. Additionally, the person in this position will provide support to the pastor or pastors they report to, assist with their respective ministry areas, and aid the church staff in general in administering ministry activities that foster spiritual growth, equip individuals with spiritual gifts, and encourage spiritual service within the First Baptist Church community.

Essential Job Functions

Front Desk

  • Be the friendly face of First Baptist Church and provide a welcoming personality, including answering the phone and door.
  • Answer the telephone professionally and courteously and direct calls to the appropriate person.
  • Manage multi-line phone systems for staff members.
  • Greet office guests, direct them efficiently and effectively, and have them sign in.
  • Accept package arrivals, retrieve incoming mail, and distribute them accordingly.
  • Assist with mailings, special handouts, and other duties as needed.

Administrative Assistant

  • Provide administrative support to ministries as requested.
  • Record and keep track of weekly attendance and use the data to generate charts and reports. These reports will be emailed to the pastor and support staff.
  • Weekly distribution and collection of Sunday School folders, compiling records and attendance of these groups and other Growth Groups each week. Using the data to generate reports.
  • Collating and distributing Sunday School materials on a quarterly basis
  • Perform other tasks as assigned.

Regardless of job function, every church staff has a spiritual role in “why” and “how” they work. Therefore, all Administrative Assistants are called to:

  1. Walk with God. (Micah 6:8; Gal. 5:16; Eph. 5:18-20) The Church is not a secular institution where task results are the only thing that matters. The church office is a spiritual environment negatively affected by sin in either action or attitude.
  2. Work as Unto the Lord. (Col. 3:23-24; Eccl. 9:9b-10a; Mt. 25:40). Whatever the task, no matter how mundane, we are called to perform it with all our heart as if we do it for Christ Himself.
  3. Serve Leadership and the Church. (1 Pt. 4:10-11; Gal. 5:13-14) As Jesus said, “…I am among you as the One who serves” (Lk.22:27). Through serving leadership, we share in the fruit of them being able to devote themselves to “prayer and the ministry of the Word” (Acts 6:2).
  4. Represent Christ. (2 Cor. 2:15; 1 Pt. 2:12) As employees of FBCFO, we have the privilege and responsibility to represent Christ to believers and unbelievers. How we work and treat people reflects not just on us but on the Church and Christ.
  5. Maintain Healthy Relationships. (1 Cor. 13:1-8; Mt. 5:23-25; Eph. 4:1-3) One of the greatest hindrances to healthy ministry is not managing relationships healthily. Regardless of how much we know, our ministry is constrained by our ability to relate. Relationships are the bridge we carry truth across and that on which the whole law depends.
  6. Faithful Stewardship (1 Cor. 4:1-5; Mt. 25:14-30) What is required of stewards is that one be found trustworthy or reliable. The results of our faithfulness are ultimately up to God. We are accountable, however, for being faithful stewards of the responsibilities entrusted to us. In the parable of the talents, greater responsibility was given to those found faithful, and responsibility was taken from those who were not.

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